Fleet Team Management Software with Role-Based Access Control
Centralize your team with role-based permissions and fleet assignments. Add unlimited users, control access areas, and manage permissions across operators, technicians, and managers.
Create users with roles, emails, and fleet assignments
Set role-based access to fleets and system areas
Edit permissions, track logins, and control access
Role-based access control for your entire fleet team
Assign specific roles to team members including Operator, Employee, Technician, and Manager. Each role controls which fleets, features, and data users can access. Secure your fleet data while enabling collaboration.
- Multiple user roles available
- Technician role for maintenance access
- Time-based triggers (every X days/months)
- Combination triggers for comprehensive PMs
User permissions & fleet assignments
Assign team members to specific fleets and configure which system areas they can access. Control permissions for inspection forms, maintenance, reports, and administrative functions. Secure multi-fleet operations.
- Assign users to specific fleets
- Configure access to system areas
- Set notification email addresses
- Designate approval authority
Team Members
45 UsersCompletion tracking & program effectiveness
Monitor team member activity, track login history, and view user status across your organization. Get clear visibility into team engagement and access patterns.
- Real-time completion rate tracking
- On-time vs overdue analysis
- Active vs inactive users
- User activity metrics
Team Activity Analytics
This Month Performance
Maintenance type ratio
↑ 12% Improvement
User engagement rate increased from 78% to 93% over last 6 months. Team coordination improved by 40%.
Team member action menu
Each team member has a comprehensive action menu providing instant access to overview, edit profile, assign fleet, view password, block user, share information, and mark inactive functions.
- Real-time odometer tracking
- Engine hours monitoring
- Fuel level alerts
- View and manage passwords
User Permission Levels
Updating every 5 minutes
Sensor Monitoring Features
- GPS location tracking
- Battery voltage monitoring
- Share user information
- Fault code alerts
Multi-site team coordination
Assign team members to primary and secondary sites or projects. Organize users across multiple locations while maintaining centralized control. Coordinate field staff and manage access by location.
- Visual calendar interface
- One-click rescheduling
- Auto-assignment rules
- Team workload balancing
Team Member Directory
This Week - Auto-Assigned
Auto-Assignment Rules
- Operators → Inspection access
- Technicians → Maintenance access
- Managers → Full system access
- Admins → Configuration access
Complete Team Management Features
Everything you need to organize your team, control access, and collaborate across your fleet operation
Add team members
Create user accounts with custom roles and permissions quickly.
Role-based access
Assign roles that control feature and data access automatically.
Fleet assignments
Assign users to specific fleets they are responsible for.
Access control
Configure which system areas each user can access.
Edit profiles
Update user information and permissions anytime instantly.
Password management
View, reset, or change team member passwords securely.
User status control
Mark team members as active or inactive as needed.
Notification emails
Set email addresses for alerts and system updates.
Multi-site assignment
Assign users to primary and secondary sites or projects.
Approval workflows
Designate approvers for workorders and requests.
Activity tracking
Monitor last login and user activity across the system.
Unlimited users
Add as many team members as needed without limits.
Team Management Success Stories
Construction Company Improves Operations Using Role-Based Roles
92%
Faster Onboarding
New user setup time reduced85%
User Satisfaction
Team members rate system highly150+
Team Members
Managed across 8 locations“FleetRabbit’s team management completely improved our multi-site coordination. We can assign roles, control access, and manage operators and technicians in minutes. Onboarding is fast, permissions are clear, and visibility has increased across the entire operation.”
Michael Chen, Operations Manager, Southwest Construction Group
Before vs. After
Disconnected
System
"Setting up role-based access for our 150-person team took less than a day. The system handles permissions automatically now. We've improved security and eliminated unauthorized access issues."
Maria Rodriguez
Maintenance Manager, Southwest Freight
"The custom PM templates with our SOPs attached ensure every technician follows the same procedure. Quality is consistent and nothing gets missed. Game changer for standardization."
James Mitchell
Operations Director, Municipal Services
"Real-time access monitoring combined with automated PM scheduling means we catch issues before they become failures. Our uptime went from 87% to 98%."
David Park
Fleet Manager, Construction Equipment Co.
Team Management FAQ
FleetRabbit provides multiple user roles to match your organizational structure including Operator, Employee, Technician, Manager, and Admin roles. Each role has specific permissions that control access to different features and areas of the system. Operators can access inspection forms and basic fleet information. Technicians can manage maintenance tasks and service records. Managers can access reports, team management, and fleet oversight. Admins have full system access.
Yes, FleetRabbit allows complete customization of fleet access per team member. Assign users to specific fleets based on their responsibilities and location. Team members can have access to one fleet, multiple fleets, or all fleets depending on their role. You can update fleet assignments anytime through the team management interface. This ensures users only see and access the vehicles relevant to their work.
When you mark a team member as inactive, their account is immediately blocked from accessing the system. They cannot log in or access any FleetRabbit features. However, all their historical data including completed inspections, workorders, and activity logs are preserved in the system. This is useful for seasonal employees, contractors between projects, or team members on leave. You can reactivate them anytime by changing their status back to Active.
Yes, FleetRabbit allows granular control over feature access for each role. When adding or editing a team member, you can configure their user access areas including Inspection Forms, DVR & DOT Inspection, Fleet Management, Workorder Service Schedule, Reports, Team Management, Parts Inventory, Labor Code, Site Management, and Account Settings. This ensures each user only accesses the features relevant to their job responsibilities.
FleetRabbit provides multiple user roles to match your organizational structure including Operator, Employee, Technician, Manager, and Admin roles. Each role has specific permissions that control access to different features and areas of the system. Operators can access inspection forms and basic fleet information. Technicians can manage maintenance tasks and service records. Managers can access reports, team management, and fleet oversight. Admins have full system access including user management, configuration, and subscription control. You can customize permissions for each role based on your operational needs.
Adding team members is quick and simple. Click the 'Add Team Member' button in the Team Management section. Enter the team member's name, user ID (email), password, and select their role from the dropdown menu. Assign which fleets they can access by selecting from the 'Assigned Fleet' section. Configure their user access areas including inspection forms, DVR access, DOT inspection areas, fleet management reports, and other modules. You can also set their primary and secondary site/project assignments, add a notification email, designate them as a make approver, and upload their photo. Once saved, the team member receives login credentials and can access their assigned areas immediately.
Yes, FleetRabbit provides granular access control for team members. When adding or editing a user, you can assign specific fleets from your organization's fleet list. Each team member can be assigned to one or multiple fleets based on their responsibilities. You can also configure their access areas including Inspection Forms, DVR & DOT Inspection, Fleets, Workorder Service Schedule, Reports, Team Management, Account settings, Parts Inventory, Labor Code, Site management, and more. This ensures team members only see and access the information relevant to their role. Access permissions can be updated anytime as responsibilities change.
Managing team members is straightforward through the Team Management dashboard. Each team member has an 'Action' menu with options to view their overview, edit their profile, assign different fleets, view or change their password, block/unblock their account, share their information, and mark them as inactive. The edit function allows you to update their role, modify fleet assignments, change access areas, update contact information, and adjust their permissions. Changes take effect immediately and the team member will be notified of any access changes. You can also view their activity status and last login information to monitor team engagement.
Get more done with Fleet Rabbit!
Empowering your team with the right access while maintaining security and accountability.
