Parts Inventory Management for Complete Stock Control

Download the Excel template from the Bulk Upload button, which includes all required fields like SKU, part number, description, quantity, cost, category, manufacturer, and supplier. Fill in your parts data in the template, then upload the file through the system. The platform validates all data before import and displays any errors for correction. You can import thousands of parts in minutes, making initial setup or inventory updates quick and error-free.

Yes, you can create unlimited custom categories to organize your parts inventory. Access the Parts Category section to add new categories, edit existing ones, or delete categories you no longer need. Every part can be assigned to a category for easy filtering and reporting. The system includes a default "General" category for miscellaneous items, and you can organize parts by type, vehicle application, supplier, or any classification that works for your operation.

Parts consumption is automatically tracked when technicians use parts on work orders. Each part record includes a consumption history showing item number, name, quantity used, cost, total cost, date, associated work order number, and fleet assignment. This provides complete visibility into which parts are being used, where they're being used, and how much they're costing. You can export consumption data to Excel for detailed analysis and identify usage patterns.

Every parts transfer is tracked with complete details including transfer date, parts involved, quantities moved, manufacturer information, site from, and site to locations. The system maintains a complete audit trail showing who transferred parts, when they were moved, and where they went. This ensures accountability, prevents inventory discrepancies, and helps optimize stock distribution across multiple locations. You can view transfer history for any part directly from its detail page.

Yes, you can set a low part threshold for each item in your inventory. When stock levels fall below this threshold, the system can send email alerts to notify your team. You can also enable automatic demand creation, which generates reorder requests when parts reach minimum levels. This proactive approach prevents stockouts, ensures critical parts are always available, and reduces emergency ordering costs. Set different thresholds based on part criticality and usage patterns.

Each part includes a stored location field where you can specify exactly where the part is kept (such as R66, Warehouse A, Shelf 12, etc.). The system tracks inventory levels separately for each site or location. You can search and filter parts by location, transfer items between sites with full tracking, and run reports showing stock levels at specific locations. This multi-location capability ensures you always know where parts are stored and can quickly locate them when needed.