Stay Compliant with Automated Compliance Management
Eliminate compliance violations with automated DOT tracking, FMCSA monitoring, and real-time alerts. Simplify audits and reduce penalties.
Track DOT, FMCSA regulations and driver qualifications automatically
Get instant notifications for expiring documents and violations
Prepare comprehensive audit documentation instantly
DOT compliance & regulatory standards
Ensure adherence to DOT and FMCSA regulations with automated tracking and monitoring. Stay current with industry standards and reduce the risk of non-compliance penalties.
- Automated DOT compliance tracking
- FMCSA regulation monitoring
- Real-time violation alerts
- Regulatory update notifications
Audit preparation & documentation
Streamline audit processes by maintaining comprehensive records with easy access to audit-related data. Simplify audit preparation and make it more efficient.
- Comprehensive record maintenance
- One-click audit reports
- Organized documentation
- Instant audit readiness
Document Status
98% ReadyAudit Readiness Status
Documentation & record-keeping
Enhance documentation with automated data collection and storage. Ensure all compliance-related documents are accurately recorded and easily retrievable.
- Consumable items for regular use
- Inventory items for sale/install
- Asset items with serial tracking
- Custom fields per item type
Item Type Classification
Regular use parts tracked by quantity only
Parts for installation or resale
Serialized equipment with history
Labor codes & cost tracking
Standardize labor rates and track technician time accurately and subcategories. Track usage patterns, set category-specific rules, and assign shelf locations.
- Custom categories and subcategories
- Category-level usage tracking
- Shelf location assignment
- Category-specific reorder rules
Parts Categories
Compliance reporting & analytics
Generate detailed reports on compliance metrics including maintenance schedules, inspections, and driver behavior for informed decision-making.
- Usage tracking by part and category
- Cost analysis and trends
- Turnover rate calculations
- Predictive forecasting
Analytics Q1 2025
$284K
↓ 18%4.8x
↑ 22%Top Parts by Usage
Spending by Category
Excel export & reporting
Export inventory to Excel with customizable columns and filters. Generate reports for accounting, auditing, or analysis.
- Customizable export fields
- Pre-built report templates
- Filter by location, category, type
- Excel and CSV formats
Export Data
Quick Export Templates
Custom Export
Complete DOT & FMCSA Compliance Features
Everything you need to maintain regulatory compliance and pass audits with confidence
Driver qualification files
Complete DQF management with CDL, medical cards, and certification tracking.
DVIR compliance
Daily vehicle inspection reports with defect tracking and corrective actions.
Expiration alerts
Automated notifications for expiring licenses, medical cards, and certifications.
DOT inspection ready
Instant audit readiness with organized records and compliance documentation.
Vehicle compliance
Track annual inspections, registrations, and vehicle-specific requirements.
Document management
Centralized storage for all compliance documents with secure access control.
Violation tracking
Monitor and manage violations with corrective action plans and reporting.
HOS compliance
Hours of Service tracking integrated with ELD for complete compliance.
Regulation updates
Stay current with automatic FMCSA regulation change notifications.
Compliance reports
Generate detailed compliance reports for management and regulatory authorities.
Driver training
Track required training completions and certification renewals.
Mobile access
Complete DVIR and compliance checks from mobile devices anywhere.
Success Stories & Results
Regional Transport Achieves 95% Compliance Rate and Zero Audit Violations
95%
Compliance Rate
Up from 68% before FleetRabbitZero
Audit Violations
Clean audits for 18 months$125K
Fines Avoided
Annual penalty prevention"FleetRabbit's automated compliance tracking eliminated our audit anxiety. The driver qualification file management and expiration alerts keep us ahead of deadlines. We passed our last DOT audit with zero violations for the first time in company history."
Michael Chen, Safety Director, Regional Transport Services
Before vs. After
Time
Time
"FleetRabbit's automated compliance alerts keep us ahead of expiring medical cards and licenses. We haven't had a single expired certification in over a year."
Sarah Johnson
Compliance Manager
"Passing DOT audits is now stress-free. Fleet rabbit keeps all our maintenance records organized and accessible. No more scrambling for paperwork."
Tom Rodriguez
Safety Manager
"Driver qualification file management is effortless now. All documents in one place, instant access during roadside inspections, and automated tracking of renewals."
Lisa Park
Fleet Safety Director
DOT & FMCSA Compliance FAQ
Download our Excel template with all required fields (part number, description, quantity, cost, category, etc.). Fill in your parts data, then upload the file. The system validates all data before import and shows any errors for correction. You can import thousands of parts in minutes. For initial setup, we provide assistance to ensure smooth data migration from your existing system.
The mobile app uses your device's camera to scan barcode labels. Fleet rabbit supports UPC, EAN, Code 39, Code 128, and QR codes. For parts without barcodes, the system generates and prints labels automatically. Scanning instantly looks up parts, shows stock levels, locations, and allows you to issue, transfer, or count inventory. Works offline and syncs when connection is restored.
Yes, you can track parts across unlimited locations including warehouses, shops, service trucks, and remote facilities. Each location has independent stock levels, reorder points, and reporting. Transfer parts between locations with automatic inventory updates at both source and destination. View fleet-wide availability or drill down to specific locations. System recommends optimal stock distribution based on usage patterns.
Reorder points can be set manually or calculated automatically based on average usage rate, lead time, and safety stock levels. The system analyzes historical consumption patterns and recommends optimal reorder quantities. You receive alerts when stock falls below reorder points, with options to generate purchase orders automatically. Seasonal adjustments and trend analysis ensure you never run out of critical parts.
Comprehensive reporting includes inventory valuation, stock levels by location, usage reports, low stock alerts, obsolete inventory, turnover rates, cost analysis by category, vendor performance, parts usage by vehicle, transfer history, and custom reports. All reports can be scheduled for automatic delivery, exported to Excel, or accessed via real-time dashboards. Historical trending shows patterns over any time period.
Every parts movement is tracked with complete audit trails including who, what, when, where, why, and how many. Create transfer requests that require approval, scan parts during transfer to ensure accuracy, and confirm receipt at destination. System automatically updates stock levels at both locations. Track in-transit inventory and analyze transfer patterns to optimize distribution. Emergency transfers can be flagged for priority handling.
Yes, technicians use the mobile app to search parts, check availability, and submit requests linked to work orders. Parts counter staff receives notifications, picks parts, and issues them with barcode scanning. System tracks who used which parts on which vehicle for complete accountability. Technicians can also reserve parts for upcoming jobs to ensure availability when needed.
Most fleets see immediate savings from eliminating emergency parts orders and reducing inventory shrinkage. Within 30 days, accurate stock levels prevent over-ordering and optimize working capital. By 90 days, usage analytics identify slow-moving parts and optimize reorder points. The average fleet achieves full ROI within 4–6 months and maintains 20–30% annual cost reduction through better inventory management.
Get more done with Fleet Rabbit!
Simplifying fleet operations while maximizing compliance and reducing violations.
