Preventive Maintenance Software to Extend Fleet Life and Reduce Downtime
Automate PM scheduling based on mileage, hours, and time intervals. Reduce unplanned maintenance by 65% with proactive scheduling and sensor monitoring.
Define mileage, hours, or time-based schedules
System creates tasks when thresholds are reached
Monitor completion rates and reduce downtime
Automated scheduling based on multiple triggers
Schedule preventive maintenance automatically based on mileage, engine hours, or time intervals. The system monitors vehicle usage in real-time and generates work orders when service is due.
- Mileage-based triggers (every X miles)
- Hour-based triggers (every X engine hours)
- Time-based triggers (every X days/months)
- Combination triggers for comprehensive PMs
PM tasks with SOPs & checklists
Create equipment-specific maintenance programs with your own standard operating procedures, photos, conditional checklists, and task requirements. No more spreadsheets or email threads.
- Add custom SOPs and procedures
- Attach photos and documentation
- Build conditional checklists
- Equipment-specific task templates
PM Task Templates
24 TemplatesCompletion tracking & program effectiveness
Monitor preventive maintenance completion rates, track on-time performance, and compare planned versus unplanned maintenance. Get clear insights into your PM program's effectiveness.
- Real-time completion rate tracking
- On-time vs overdue analysis
- Planned vs unplanned maintenance
- Key PM metrics reporting
PM Program Analytics
This Month Performance
Maintenance type ratio
↑ 12% Improvement
PM completion rate increased from 82% to 94% over last 6 months. Unplanned maintenance reduced by 35%.
Real-time sensor monitoring
Access detailed sensor data to proactively identify and address potential maintenance issues. Monitor real-time vehicle locations, odometer readings, fuel levels, and diagnostic codes directly from the dashboard.
- Real-time odometer tracking
- Engine hours monitoring
- Fuel level alerts
- Diagnostic trouble codes
Live Vehicle Sensor Data
Updating every 5 minutes
Sensor Monitoring Features
- GPS location tracking
- Battery voltage monitoring
- Temperature sensors
- Fault code alerts
Drag-and-drop scheduling
Visually manage your PM schedule with intuitive drag-and-drop interface. Automatically assign tasks to the right team, location, or employee. Reschedule in seconds when priorities change.
- Visual calendar interface
- One-click rescheduling
- Auto-assignment rules
- Team workload balancing
PM Schedule Calendar
This Week - Auto-Assigned
Auto-Assignment Rules
- Class 8 trucks → Main facility
- Light duty → Quick service bay
- Heavy equipment → Specialty team
- Emergency PMs → On-call crew
Complete Preventive Maintenance Features
Everything you need to automate PM scheduling and extend fleet life across your entire operation
Automated scheduling
Schedule PMs based on mileage, hours, or time intervals automatically.
Custom PM tasks
Create equipment-specific tasks with SOPs and conditional checklists.
Mileage triggers
Auto-generate work orders when vehicles reach specified mileage.
Hour-based scheduling
Schedule maintenance based on engine hours for equipment.
Time-based intervals
Schedule PMs on calendar dates regardless of usage patterns.
Completion tracking
Monitor PM completion rates and on-time performance metrics.
SOP integration
Attach standard operating procedures to each PM task.
Photo documentation
Add photos and visual guides to PM task templates.
Sensor monitoring
Access real-time vehicle sensor data for proactive maintenance.
Auto-assignment
Automatically assign PM tasks to teams based on rules.
Drag-drop scheduling
Reschedule PMs with intuitive drag-and-drop interface.
Mobile access
Complete PM tasks and update schedules from mobile devices.
Success Stories & Results
Logistics Firm Slashes Downtime 68% with Automated PM
68%
Downtime Reduction
Unplanned maintenance eliminated96%
PM Completion Rate
Up from 61% compliance$385K
Annual Savings
From reduced breakdowns"FleetRabbit's automated PM scheduling ended our reactive maintenance cycle. The system monitors every vehicle and generates work orders automatically based on mileage and hours. We went from 61% PM compliance to 96%, and unplanned breakdowns dropped 68%. Our fleet has never been more reliable."
Robert Thompson, Fleet Director, Regional Logistics Partners
Before vs. After
/Year
/Year
"Setting up mileage-based PMs for our 150-truck fleet took less than a day. The system handles everything automatically now. We've cut emergency repairs by more than half."
Maria Rodriguez
Maintenance Manager, Southwest Freight
"The custom PM templates with our SOPs attached ensure every technician follows the same procedure. Quality is consistent and nothing gets missed. Game changer for standardization."
James Mitchell
Operations Director, Municipal Services
"Real-time sensor monitoring combined with automated PM scheduling means we catch issues before they become failures. Our uptime went from 87% to 98%."
David Park
Fleet Manager, Construction Equipment Co.
Preventive Maintenance FAQ
FleetRabbit automates preventive maintenance scheduling based on three trigger types: mileage (e.g., every 5,000 miles), engine hours (e.g., every 250 hours), or time intervals (e.g., every 30 days). The system monitors vehicle usage metrics in real-time and automatically generates work orders when vehicles reach their scheduled PM thresholds. You can set notification alerts before services are due and configure automatic assignments to specific teams or locations.
Yes, FleetRabbit allows complete customization of PM tasks. Create equipment-specific maintenance programs with your own SOPs, photos, conditional checklists, and task requirements. Define unique maintenance intervals for each vehicle type or asset class. Add custom fields, inspection points, parts lists, and labor requirements. The system supports unlimited PM task templates that can be applied across similar equipment or customized for individual vehicles.
FleetRabbit provides comprehensive reporting on preventive maintenance metrics including completion rates, on-time performance, overdue PMs, planned versus unplanned maintenance ratios, and cost per PM. Real-time dashboards show which vehicles are due for service, upcoming PM schedules, and maintenance compliance across your fleet. Track completion trends over time to measure program improvements and identify vehicles with recurring issues.
Mileage-based maintenance schedules services after a vehicle travels a specific distance (e.g., oil changes every 5,000 miles). Hour-based maintenance triggers on engine runtime hours, ideal for equipment like generators or construction machinery (e.g., service every 250 hours). Time-based maintenance schedules on calendar intervals regardless of usage (e.g., annual inspections every 12 months). FleetRabbit supports all three trigger types and allows combining multiple triggers for comprehensive PM programs.
Yes, FleetRabbit can access detailed sensor data including real-time odometer readings, engine hours, fuel levels, vehicle locations, diagnostic trouble codes, and other telematics information directly from your dashboard. The system uses this data to automatically schedule preventive maintenance and can alert you to potential issues before they become failures. Sensor monitoring enables proactive identification of maintenance needs based on actual vehicle condition and usage patterns.
FleetRabbit's intuitive scheduling interface allows you to visually manage PM schedules by dragging and dropping tasks to reschedule in seconds. View all scheduled maintenance on a calendar or timeline, then simply click and drag to adjust dates, reassign to different technicians, or move between locations. Changes are saved automatically and notifications are sent to assigned personnel. This makes it easy to adapt your PM schedule to operational needs, technician availability, or vehicle downtime windows.
Yes, set up automatic assignment rules so preventive maintenance tasks are routed to the right team, location, or employee when they're triggered. Configure assignments based on vehicle location, equipment type, maintenance complexity, technician specialization, or shop capacity. The system can load-balance work across teams and ensure the right personnel are notified when PMs are due. Manual overrides allow reassigning tasks when needed while maintaining the default automation rules.
Implementation is straightforward and can be completed in days. Start by adding your fleet vehicles with current mileage and hours. Create PM task templates or use pre-built maintenance schedules. Set trigger intervals (mileage, hours, time) for each maintenance type. Assign tasks to teams and configure notification preferences. The system begins monitoring immediately and generates work orders as vehicles reach their PM thresholds. Historical maintenance data can be imported to establish baseline intervals and completion history.
Get more done with Fleet Rabbit!
Simplifying preventive maintenance while maximizing fleet uptime and reliability.
